Case Study Analysis
In the implementation process, a project manager supervises the task making sure the project is in line with the budget and period strategies. Stages in the implementation procedure entail setting objectives, planning, and monitoring progression to completion.
The roles of a Manager during project implementation are:
Knowing how to set accurate time targets and how to continuously communicate them to their team as well as any project changes that are relevant and would affect the project. Pearl is seen exchanging information about the technical requirements linked to the new version of a software package they are using on system projects like hers. She also explains to her team members the issues and updates that have occurred and also explains the change in schedule she had agreed upon with Jane.
A good project manager should be able to monitor and analyze both expenditures and team performance and to always efficiently take corrective measures. Pearl, for instance in the case study meets with her team intending to follow up on an issue that had appeared on her status report meeting. Listen to her team she realizes that there are more of the challenges as the client’s managers start to request for features that were not agreed upon on the first project statement and tells her team that she is going to make it right.
Project managers should know how to realistically set time estimates and evaluate the team’s capabilities, determine available resources, and make adjustments along the way as needed before the project reaches its final stages. For instance, the team members, Pearl being among them arrives and reviews the surface issues that have been addressed and set for action. Pearl also spends her time with Jane reviewing the project assignment.
Planning to avoid massive budget overruns and frequently reviewing the budget is also one of the roles of a project manager during the implementation process. Project managers should be able to keep the project within the budget and ensure it is delivered earlier. Pearl meets up with the purchasing agent assigned to her project and discusses deeply, exploring ways of getting necessary materials to the project site earlier than originally planned and finally signs and authorizes express delivery.
Ensuring customer satisfaction by minimizing uncertainties avoid any unwanted surprises and involve their clients in the project as much as reasonably possible and maintaining effective communication and keep the company’s clients up to date. Pearl goes to the marketing group resides to talk to Dorcas, a senior marketing manager to clear the misunderstandings and leaves when Dorcas agreed to explain to her people what was promised and what was not promised. Pearl is also seen going to the project the day before arriving at the office to make sure that everything is as the client requested.
Importance of communication to project design and implementation.
The existence of a documented communication plan does not guarantee good communication during the project planning stage. Attention is always given to the type of communication that is required at each level of the project and makes steps to make sure that information is freely transmitted. This is mainly because insufficient information can barely lead to assumptions, irrelevant information. The available information to planners determines the quality of the project plan.
So, a successful project manager can only maximize the effectiveness of communication within the team by being prepared to lead by example. They should be prepared to communicate with all stakeholders at their respective levels and consciously listen more. Pearl for instance goes to Dorcas, a senior marketing manager at the marketing group resides to explain to her about what was promised and what was not promised. She is also seen communicating with her team members about what is happening and reviewing the impact it has on the project result. She is also communicating with her team members about the changes in schedules she agreed to with Jane. Pearl also tells her team members that she was going to get on the issue that aroused about the client’s managers beginning to make requests that were not discussed in the first project scope.
How pearl spent her day effectively
Pearl achieved her day to day tasks by doing the following;
She shared her ideas with jane the very first time she entered the office about the project she just completed overseas. By doing this, pearl gets the needed information about the project that can heel steer it forward.
Pear also achieves one of her daily agenda by clearing the air a rumor that went around about a team member that was suspected to be using stimulants. This was necessary since this could cause personality differences and even stigma in the workplace.
Pearl as well helped Jane get her project back on track as Jane’s project was behind the schedule and she needed help. So, Jane and pearl broke a deal from reviewing the project. This helped pearl create a rapport between her and Jane and also established a good relationship with Jane. Having a good relationship with her colleagues made Brian update her on the issues of marketing.
Pearl also achieved her goals by meeting the client’s expectations and delivering the project earlier. This is evidenced where she spent most of her time getting necessary equipment earlier than planned and finally authorizes express delivery.
Pearl ends her day by analyzing what-if scenarios, this is a way of dealing with uncertainties that could arise during the project lifetime and initiating ways to mitigate the risks. She is al; so seen planning for tomorrow and also writing something on personal reminders.