acknowledgement of receipt of the notice
In acknowledgement of receipt of the notice about the next board meeting, the board wishes to confirm that the meeting will occur as planned. Reports about the excellent progress of the facility are an encouragement, and the board pledges full support to maintain a high-performance record and improve the quality of life of the people. The committee would like to appreciate your leadership which has been very instrumental in steering the healthcare facility in the right direction. It is our fundamental responsibility to provide services to patients in a safe and friendly environment for better outcomes. The main agenda of the coming meeting is to review the progress so far and discuss the establishment of a new pediatric ward.
Accordingly, the board requests that the following reports be prepared and forwarded to the board before the meeting date. First, all financial statements, including audit reports within the previous financial year, should be compiled. The financial reports should cover all the costs and expenses incurred by the hospital as well as the revenues it has been able to collect. The board also requires a risk management report to determine the exposure of the firm to potential threats. The risk management report should include the views of patients and medical providers as well as that of the community at large. Finally, the board will require a feasibility study report about the proposed project as was agreed in the previous meeting.
These reports should be prepared and distributed to all board members two weeks before the board meeting. The essence of providing the reports to board members early is to give them sufficient time to go through the reports before the meeting. It also allows the board to research and think through issues arising from the reports. In this way, members will be fully prepared to address the matters affecting the company and offer better guidance.