Letter of Appreciation Template and Samples
A letter of appreciation to your employee(s) is a great way to show gratitude for their contribution to the organization. These letters show that you recognize and appreciate every bit of effort. Showing such appreciation is vital for employee morale and loyalty as it demonstrates to your employees that you care about them.
So, how do you write a letter of appreciation?
Well, it’s not too difficult. Here’s what you need to know, a template you can use, and a few samples from which you can learn.
Template
The appreciation letter has a specific format. First, it has to be short and concise. Don’t use too many words for something you can say in one word. Also, the letter must have a;
- Date, Name, and Address: All these go in the top left-hand corner. Start with the date, then skip a line and write the name, then skip a line again and write the address.
- Salutation: Always begin with “Dear [name]” or for more formal salutations “Mr. /Mrs. /Ms. [name].”
- Reason/Reference followed by the details: You can overlook the reference (Re) statement in less formal letters. But, where you use it, make sure to underline it.
- Conclusion: The conclusion includes a final paragraph, then a “Sincerely,” followed by your name and signature.
The template, therefore, looks as follows;
To
Mr./Ms._______
Dallas, TX
March 14, 2020
Re: Appreciation for Your Contribution to the Dallas Marketing Event
The organization would like to thank you for your outstanding role in the just concluded marketing event in Dallas. You were truly amazing. Your hard work, dedication, and leadership qualities allowed us to generate hundreds of new leads.
We are truly thankful and hope to have you as a member and, eventually, a leader in many similar projects in the future.
Sincerely
Ms. _______
Head of Marketing
Samples
Now that we have a template writing actual letters of appreciation for your employees should be easy. Here are a few samples to learn from;
- #1
Dear Ms. Jones
Re: Appreciation for Your Leadership in the Just Concluded Sales Drive
I’m writing this letter to formally thank you for your exceptional contribution to last week’s neighborhood sales drive. You played a major role in making the event a success. We were able to able to reel in many attendees whom we should be able to convert to customers in the coming weeks.
Your commitment and hard work were unmatched, and we hope to have you in many similar drives in the future.
Yours Sincerely
Dr. Winston
COO
- #2
Dear Mrs. Unsworth
Re: Appreciation for Your Work in the Product Development Team
Before you joined, our product development team was hard-pressed to meet any of the deadlines we had set. This made our product releases untimely. But, you came in and provided invaluable leadership, and now we’re back on track!
We want to truly appreciate your input as well as inform you that your efforts will undoubtedly be taken into consideration as salary negotiations begin next year.
Sincerely
John Major
CEO
- #3
Dear Anne
This is just a quick thank you for getting the Klein proposal out yesterday. While the proposal didn’t have a clear deadline, your swift action made our company look efficient, professional, and timely to these prospective clients.
Customers are even more concerned about how they’re treated than they are about prices these days. You made us proud.
Yours Sincerely
Jami Hopkins
HR
Summary
Sometimes you’ll be writing an appreciation letter to someone who doesn’t work for you directly, such as a contractor. In such a case, ensure to state the name of your company as the last item in the conclusion.