New Hire Onboarding Form
| Employee Name: | Date of Joining: |
| Department: | Entity: |
| Manager Name: | |
| Activities to be completed | Start Date: | ||
| Human Resource | Welcome · Interact with the new hire and completely discuss and required formalities. · Review and address various human resource management matters such as access to HRMS self-service · Arrange a meeting with department heads if the hire is a key position. | 1-2 days | |
| Line Manager and Employee | Orientation to work, welcome meeting · Department orientation and team gathering · Inter-employee introductions | 1-3 days | |
| Job performance, role, and expectations · Provision of functional area overview -. departmental objectives, purpose, and other unit elements. · Explanation of access to vital resources. · A review of the job expectations, outline of duties, and job description · Explanation of departmental goals and priorities. · Development and discussion of individual targets and objectives as per the department’s goals. | 3-14 days | ||
| Employee: | Signature: | Date: |
| Line Manager: | Signature: | Date: |
| Human Resource Department: | Signature: | Date: |
| First Day | |||
| Orientation Topic | Date of Orientation | Remarks | Staff Signature |
| Conduct a general orientation. Provide employee with Employee Handbook. | |||
| Policies | |||
| Orientation Topic | Date of Orientation | Remarks | Staff Signature |
| Review key policies · Personal conduct standards · Progressive disciplinary actions · Security · Confidentiality · Safety · Emergency procedures · Visitors · E-mail and Internet use · Anti-harassment · Vacation and sick leave · leaves of absence · Holidays · Time and leave reporting · Overtime · Performance reviews · Dress code | |||
| Administrative Procedures | |||
| Orientation Topic | Date of Orientation | Remarks | Staff Signature |
| Review general administrative procedures · Office/desk/work station · Telephones · Keys · Building access cards · Mail (incoming and outgoing) · Conference rooms · Picture ID badges · Business cards · Expense reports · Purchase requests · Office supplies | |||
| General Orientation | |||
| Orientation Topic | Date of Orientation | Remarks | Staff Signature |
| Give introductions to staff and key personnel during tour. Tour facility, including. · Restrooms · Bulletin board · Kitchen · Mail rooms · Parking · Coffee/vending machines · Copy centers · Printers · Cafeteria · Fax machines · Office supplies · Emergency exits and supplies | |||
| Position Information | |||
| Orientation Topic | Date of Orientation | Remarks | Staff Signature |
| · Introductions to team. · Review initial job assignments and training plans. · Review job description and performance expectations and standards. · Review job schedule and hours. · Review payroll timing, time cards (if applicable), and policies and procedures. | |||
| Computers | |||
| Orientation Topic | Date of Orientation | Remarks | Staff Signature |
| Software and hardware reviews including: · Hardware and software · Microsoft Office · Databases · Intranet · Data on shared drives · Internet | |||
Surveyor orientation
Surveyor Orientation Record
Surveyor Name:
Date of Appointment:
| No | Orientation Topic | Date of Orientation | Orientation Given By Staff Name & Sign | Staff Signature |
| 1 | Survey assignment process | |||
| 2 | Surveyor responsibilities · Perform regulatory surveys for facilities, life safety codes among others. · Consult with the relevant departments and authorities. · Prepare written responses for the relevant authorities. · Attend critical meetings as stipulated. · Maintain continuing education pertaining to vital aspects of the role. | |||
| 3 | Performance evaluation process and criteria · Standardize · Create independent checks · Learn from mistakes | |||
| 4 | Survey management SOPs: · Code of Conduct · Conflict of Interest · Confidentiality Standards · Patient Safety Culture
| |||
| 5 | DHCA regulations, policies, standards and guidelines · Laws · Regulations · Rules · Policies and procedures · Guidelines and standards | |||
| 6 | Dubai Outpatient clinic quality standards 3rd edition | |||
| 7 | Audit tools · Population and community · Consumers, users and clients · Staff welfare · Staff competence · Clinical practice · Service delivery · Risk, health and safety · Resource management · Communications | |||
| 8 | Survey process · Data collection · Survey modifications · Survey Schedule · Developing and assembling survey materials · Analyze data and produce survey results |