Project management: a proposal for an ideal graduation ceremony
Project description
As established by KK, a project proposal is a document that simplifies a professional relationship between an organization and outside contributors. Naturally, a project proposal is an initial framework for establishing the concept of the project and includes what an organization wants to accomplish, an explanation of objectives as well as plans aimed to be achieved. In addition to that, it includes all the tasks associated with the project more so clarifies the importance of this specific project idea as well as explains the origins of this project. However, some of the advantages of formulating a project proposal are to create structures that will help the project manager to establish means at which the project will be achieved. Secondly, it accelerates the growth of an organization through proper utilization of the budget. In addition to that, it establishes project visibility that provides a road map on how the project’s objectives will be achieved at the end of the anticipated time. This task aims to formulate a project proposal for an ideal graduation ceremony that will be held next year.
Project constraints
KK points out that project constraints are all factors that dictate or restrict the actions of the project team. According to KK, constraints define a project’s limitations, which include scope, cost, and time. However, project scope entails deliverables, tasks as well as specific goals that outline the limitations of the project. Secondly, time constraint stipulates the timeline according to which those projects objectives will be delivered. This includes the final deadline for the accomplishment of all the objectives. Cost is the final aspect of project constraint and revolves around the financial limitation of resources input to the project as well as the overall limit for the total amount that can be used up. Therefore, it is the obligation of every project manager to convert project constraints into strengths in order to maximize the organizational resources as well as deliver the objectives of their projects. In this project proposal, the time constraint is a period of one year while the cost allocates for the project is $50,000 dollars.
Project shareholders
As highlighted by KK projects, shareholders are all those individuals who have an interest in a project’s result. KK further points out that they can either be affected directly or indirectly by the activities of the project. All those shareholders who will be involved in this particular project will involve
Project sponsor
A project sponsor is the financer of the entire project. KK states that a project sponsor is the owner of the project, and he or she carries the vision of the project. In this scenario I am the sponsor of the project, I will be financing my graduation ceremony, and I aim to hold an ideal memorable ceremony as a sign of celebrating the completion of my studies successfully.
Project manager
A project manager is the overall leader of the project. The manager coordinates monitors and directs all the activities as well as allocates the resources of the project. An excellent manager ought to be responsible for making decisions concerning the success of the project as well as have good managerial skills, among others. Being the project manager of this project, some of my responsibilities will include coordinating the team members, approving the budget, ensuring all the activities are carried out as scheduled. In addition to that, I will develop all the tasks schedules as well as allocate all the resources as required. However, I will be chairing all the steering committees in order to implement all the formulate strategies as well as communicate with both internal and external stakeholders.
Project team
A project team involves the internal shareholders or employees who carry out all the project activities to ensure all the tasks are completed. My graduation project will have a group of 10 team members who will be assigned different tasks, as well as report to me since I am the project manager. I will allocate each team member’s resources depending on the tasks allocated to them. Secondly, all the team members ought to have access to the work breakdown structure in order to access the work schedule.
Steering committee
This is another group of shareholders who will be involved in my project. According to the KK steering committee is a form made up of stakeholders or authorities who offer strategic guidance and oversight to projects within an organization. This is mainly an advisory team. My graduation team will have five members of the advisory team who will provide me with the right guidance as well as have oversight over the project. They will offer guidance such as budget allocation, resource allocation, as well as task division, among others. In addition to that, they will assist me in identifying the right venue for my graduation ceremony, identify the best catering services, strategies of inviting quest as well as searching for the most affordable public system meant for entertainment. Therefore, having this group of shareholders in my project will facilitate the success of the project.
Project suppliers
Although project suppliers are external shareholders, they will be of great significance in my project. They will provide my project with resources such as tents, chairs, and décor, especially for the venue. Additionally, they will supply us with the public system as well as catering services.
Project requirements
Project requirements are all the resources a project requires so that it can achieve the anticipated objectives. Requirements facilitate the development of a project. My graduation project requires a group of requirements which include
- capital
- Human personnel
ü Team members
ü Steering committee
ü Caters
ü Event designers
ü Entertainers
- Other requirements
ü Tents
ü Chairs
ü Tables
ü Invitation cards
ü Public system
ü Graduation venue
Projects tasks
A work breakdown structure is a tool that is used to identify various tasks that will be carried out within the scope of the project. Secondly, it systematically shows the project team when to carry out the task as well as when the task should be completed.