Staffing Matrix And Reflection
In a healthcare system, many activities take place. Hence there is a need to use some methodology to make things easy and timely. Healthcare units opted to introduce a staffing matrix, which will make people work in order and ensure work is done as scheduled. The purpose of this paper is to explain how a staffing matrix works, the importance of staffing, matrix in a healthcare unit, relocation of resources using staffing matrix. A staffing matrix has helped many healthcare achieve their objectives as aligned. This is because resources can be allocated well all tasks be done as scheduled, and every worker to complete their duty on time, this can be achieved by using a staffing matrix.
Importance of using staffing matrix in a healthcare setting
In a healthcare setting, a staffing matrix is essential and plays a significant role in the allocation of resources. In many healthcare units, staffing matrices have helped a lot hence ensuring no ambiguity and duplication of resources. The reflection clearly explains the staffing matrix and show how many FTEs should be on the staffing board doing the daily routine. It tells the units of service users and all the laws of financial management and allocation (Dagestad& Grassley, 2019). This helps the health unit have a clear picture of human resource management and the development of the group as a whole. The staffing matrix helps the organization avoid duplication of resources and brings proper allocation of resources and human power.
The reflection on the staffing matrix determines and helps to assign the daily routine in the organization (Kilgore, 2016). It gives a clear working schedule and proper assignment of duties and roles to individuals in healthcare. It determines the amount of finance to be facilitated to each department hence no excess or wastage of funds. It has proved to do this task excellently and brought better results to the organization. All the financial principles are put into use hence leading to a greater understanding of the different financial allocation to every sector. The people in healthcare won’t complain as the finance and resources would have been allocated accordingly. The matrix helps to improve the patient’s care quality due to better services from the nurses as the duties are well assigned (Felton, Howard & Osgood, 2018). The matrix enhances teamwork among members hence great achievement of the objectives. The people work as a unit in healthcare.
Description of the staffing matrix
This model has staffed 16 nurses in total from which there will be two are set as team leaders to oversee the work. There are also two other heads of unit health who are referred to as overall leaders of different units during the shift (Dagestad& Grassley, 2019). The nurses work in the variations in which three nurses are responsible for the daytime duties. The three nurses will do the job in three consecutive days before handing the job to another lot of three. The process repeats week in week out. At night the demands are high, and risks are high two, so there will be five nurses working in shifts for three days consecutively. The increased number of nurses at night reduces the workload and demands. Now the staffs look balanced and duties carried out as required. Since the implementation of this new staffing approach, the nursing team will produce some appealing results.
Mathematically the expectations are, thirty percent fall in the patient due to more excellent teamwork. There is also the probability of zero claim compensations as the work is done to perfection with no problems that will arise after completion of the work (Dagestad& Grassley, 2019). The motivation and proper schedule of the nurses will ensure that there is time working, thus timely delivery, no delays. The staff perception of the load is also expected to improve as the objectives will be achieved as required. Most likely, the opinion will increase by 15%, which is a relatively good number. The budget is expected to shift from unfavorable to favorable, which will lead to significant cost savings. This indicates the proper development and betterment of staff as a whole.
Adjustments based on the changes in patient census
However, there were some adjustments that were made in order to achieve the required staffing. This was done to comply with the budgetary requirements of healthcare (Felton, Howard & Osgood, 2018). Some resources were at a deficit, and others were in excess hence necessitating the need for adjustments. , there was the importance of connecting with key contributors and educating the nurse units on the project. The nurse units were taught on float and travel; they were also informed assistance and RNs to delegate. There was another problem of insufficiency among the nurses, which made it difficult for nurses to handle the workflow. This brought inconsistency to the teamwork among the staff hence troubling the management. There was a need to adjust the budget and add other nurses, which will increase the cost of operation. The nurses were added in order to ease the work hence leading to great achievement by the organization (Felton, Howard & Osgood, 2018). These were among the adjustments made to achieve the goal.
Despite the benefits of staffing matrix, proper planning, improved workflow, there was also an increase in the full-time employee than the budgeted (Felton, Howard & Osgood, 2018). This affected the operation of healthcare and also led to some budgetary imbalance. The resources were not well fit for the available manpower, as there were more FTEs than the available resources. This led to having a higher number of personnel than the available resources. Some nurses never got the time to deal with the patients and hence increasing the wage bill. There was a need to initiate some measures to solve this crisis (Felton, Howard & Osgood, 2018). We opted to create a sanction which will help in laying off some workers. The nurses had surpassed the required number hence the need for reducing. This is one of the techniques to apply to balance everything in healthcare as expected.
Relocation of resources based on the variance
Having laid off some nurses, this meant there are reduced expenses that will be used to get other resources of high quality. This is only done after a proper survey of the workflow in healthcare. I was performing a routine rounding and auditing before dismissal of some employee fairly to reduce the expense (Kilgore, 2016). Acquisition of other equipment will enable the provision of quality service in healthcare hence proper working of healthcare. In another way, the healthcare will opt to increase this shift and put some of the FTEs there. This will reduce the expense and proportionally balance the income of healthcare.
In summary, employing the staffing matrix and reflection is very crucial in the organization. This helps the organization achieve its goals with ease and ensure minimal confusion. The human resources are well utilized and no wastage of time (Kilgore, 2016). There is also an aspect of time management, and time was well managed as every activity is properly scheduled and duties assigned accordingly. This has made the organization operate with ease, and each employee works with ease. The FTE is balanced as the matrix spells out the required number hence no underutilization. The matrix ensures no duplication of resources and human resources, leading to the proper allocation of resources. The use of matrix has led to great accomplishment in healthcare.
References
Dagestad, A., & Grassley, S. (2019). Embracing Change by Moving Forward With an Activity-Based Staffing Matrix. Journal Of Obstetric, Gynecologic & Neonatal Nursing, 48(3), S73. doi: 10.1016/j.jogn.2019.04.126
Felton, K., Howard, C., & Osgood, E. (2018).The evolving role of analytics to determine hospital risk management staffing. Journal Of Healthcare Risk Management, 38(2), 12- 18. doi: 10.1002/jhrm.21350
Kilgore, L. (2016). Home Care Staffing and Patient Satisfaction. Home Healthcare Now, 34(2), 115.doi: 10.1097/nhh.0000000000000345