the computer and internet acceptable use policy in an IT firm.

the computer and internet acceptable use policy in an IT firm.

A Policy is a document that shows the rules or requirements to be followed by the users of the systems and websites where a specific organization provides this policy document. For example, acceptable use policies are policies that give the requirements and rules complying with computing facilities. In this case, computers and email acceptable policy will ensure that they regulate access to computers, files stored in the machine, while email policies govern the access to the email system as well the software itself. On the other hand, the internet acceptable use policy monitors the use of the internet by the employee. Therefore, as a chief security officer, here are some of the computer and internet acceptable use policy in an IT firm.

The computer and email policy monitor access to files stored in the machines as well as email systems without being granted authority. Acceptable use, according to an IT firm, ensures that the work environment is free from harassment or sensitive materials for its employees. Thus, the organization does not allow the use of computers or emails in a manner that is offensive to other employees. In this case, the following policies must be followed by all employees; avoid using the computers to download obscene or offensive materials, for example, pornographic videos or violating the copyright law. Also, avoid using email or computers to send disrespectful comments to other employees. If any such cases happen then, the employee should report to the supervisor.

Consequently, employees should not use passwords to protect the company’s files or data without the right authority. Also, employees should avoid stealing confidential data, such as passwords or disclosing it to other employees. The employees should also not try to break into another organization’s computer systems or websites. Again, to avoid using the computers and company’s network to upload sensitive materials, for example, trade secrets, as well as avoid engaging in unauthorized transactions that may expose the organization financial data that may cost the organization.

The internet acceptable use ensures that the use of the internet by the employees in an IT organization is monitored, and employees are encouraged to make use of the internet for support of the goals to be achieved by the organization. But also, the company has a set of rules outlined for every employee to follow. For instance, they are complying with legislation regulation (Migrator, 2018). Also, to use the internet in a manner that is an acceptable use. Also, avoid creating risks for the company using the internet. According to the organization, acceptable use of the internet means, avoid visiting websites containing illegal materials. Again, avoid using the network to access a fraud internet material, for example, music or accessing materials that discriminate against other users.

The company’s internet acceptable use policy also prohibits downloading a file that does not agree with commercial license. This is to ensure that the files are free from malicious software or files that risk the resources of the company. Thus, if an employee uses the internet in a manner that violates or does not agree with the organization, then he or she is subject to disciplinary actions that may lead to termination of the job (Migrator, 2018) and the employee is held liable of his or her actions for failing to observe and following regulations on the license.