Acquisition Alignment Report
The purchase process for software goes through several stages. Before the purchase begins an officer in the concerned department reviews and sees the need for software in their department. The individual writes to the IT department requesting for specific software. After the request, the IT head of department reviews the requires to see if it’s viable and whether they are any need for the software. After the assessment, the It department official submits an email to request for the software to the senior management where one writes about the name and the department the softer is a need, its justification, the product, how it will get used and its price.
After the top management has received the request from the IT department, it reviews it and decides on where to reject or approve the requites. In the stage, they may ask for more information from the concerned department and more clarification. However, if the request is approved, and the necessary audit conducted, the departments concerned starts the procurements and acquisition of the software. The process begins by looking at the various suppliers if the company does not have a specific supplier. Furthermore, it evaluates the most cost-effective purchase and then goes ahead to acquire the software form the most suitable supplier.
Additionally, the IT department, the concerned department and the supply communicate the delivery and installation methods. In the stage, the supplier together with the IT department conducts the necessary testing like cybersecurity test, the vulnerability of the system to see whether it have any problems or it can cause any harm to the organization. Additionally, if the product proves to be effective, the staff in the concerned department get trained on how to use the system, and it gets fully deployed for implementation and standard service. Lastly, the organization make regular contact with the supplier to ensure there is the maintenance of the software and daily updates for the software.
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