Understand the team’s weekly work plan.
Agenda
Meeting Place: The Library Building, Conference Room B
Meeting Time: Wednesday, November 20, at 3:00 PM
Meeting Goals: At the end of the meeting, the members should be able to
- Understand the team’s weekly work plan.
- Identify team strategies, projects, programs, and potential risks.
- Develop active and agreeable schedules.
- Understand the decision making process and design within the team.
- Identify and communicate acquired knowledge concerning the team and its projects.
- DISCUSSION ITEMS
- What are the current work plan priorities and strategies, and should they be revised? (10 minutes)
- What is the team’s progress on the project? (5 minutes)
- Should we develop new communication and task submission schedules? (15 minutes)
- Should the team review the delegation and redistribution of tasks and leadership in the team? (20 minutes)
- What are the best team information dissemination strategies? (5 minutes)
- ACTION ITEMS
- What should the team change in the leadership structure to improve its efficiency? (20 minutes)
- What should be addressed to ensure that deadlines and schedules are adhered to? (5 minutes)
- INFORMATION ITEMS
Announcements and Routine Reports (10 minutes)
Explanation
I structured my agenda based on various critical elements. First, I identified the issues and questions. They vary from discussions on group leadership; a significant problem, to creative information sharing; a less severe issue. In addressing the structuring of the agenda, these aspects have been arranged in order of priority in the team’s context. For example, the work plan is a great starting point, as it has less conflict and tension creation within the group. It eases out with the similarly light discussion on seeking and sharing new creative and innovative information with members within the group.
As the allocated timelines for discussion indicate, the priority and gravity of each item dictate its time allocation and placement on the agenda. More relaxed and lighter elements are placed at the beginning and at the end of the discussion, as in the discussion items section. Apart from the gravity of the discussion items, the context of idea cohesion has been used to ensure that there is a continuity of concepts. Closely related topics are placed in a successive strategic order to enhance the flow of discussion during the meeting – this will be critical in easing in and out of potentially conflicting issues (Beebe & Mottet, 2013). Hence, the first agenda engages all the team members. The first smaller items have been clustered together to enhance and ease the interaction.
Reference
Beebe, S., & Mottet, T. (2013). Business and professional communication. Allyn et Bacon.